Job Description

Job description:
Ensure that the programme runs smoothly and effectively.
Provide general administrative support to faculty. (e.g., assist in travel arrangements and travel claims, recruitment of teaching assistants and student helpers, exam processing, etc)
Liaise with course instructors and relevant departments on programme and student related matters. (e.g. class timetable scheduling, course registration, student exchange programme, etc)
Manage the course budget for respective course leads and assist in procurement and finance-related matters.
Process, track and maintain student records for graduation requirements.
Coordinate student feedback sessions. Consolidate the information gathered and monitor follow-up actions.
Provide periodic data/information and reports as required.
Assisting students in the programme including all course-related matters. (e.g. enquiries, ad-hoc academic counselling, and student wellness matters, etc)
To assist in onboarding and offboarding of visiting professors/reviewers brought in by invitation of ASD faculty, ie, administering work pass application and issuance, request for desk, access card, IT Support, etc.
Provide overall event management coordination and admin support including managing stakeholders, planning and execution of programme outreach activities, events, (e.g. workshops, talks, open house, course reviews, etc) campus visits/tours, creation and dissemination of communication materials.
Assist Associate Programme Director as and when required in programme administration and office administration matters.

A bachelor’s degree with at least 3 to 5 years of work experience preferably in education related areas
Able to work independently and as a team player.
Able to manage multiple and competing tasks/deadlines well.
Excellent interpersonal and communication skills. Able to work with people at different levels.
Meticulous and detailed oriented with strong organisational skills.
Proficient in Microsoft Office tools