Electronic Certificate of Origin (eCO)

Registration Procedure

All exporters (members and non-members) need to register themselves on https://smarteco.vcargocloud.com. Details on registration, application, issuance, endorsement and certification can be obtained under the Frequently Asked Questions section.

Documents required upon registering online as an eCO user:
  1. List of authorized signatories
  2. Letter of Indemnity
  3. Letter of Undertaking
  4. Proof of ACRA Company/Business Unique Entity No. (UEN) *note: first time applicants to submit ACRA Business Profile
  5. Singapore Custom’s Confirmation of registration of applicant’s UEN for import/export purposes

* Validity period for all documents listed above is 2 years

List of Authorized Signatories

All applicants (regardless of their membership status) are required to submit a list of their employees authorized to apply, endorse or certify on eCOs and supporting documents, and to issue letters of indemnity upon registration as an eCO user.

The list should include the following details:

  1. Name(s) as per customer’s authorised signatory list (Annex I)
  2. Designation(s)
  3. Specimen signature(s)
  4. Impression of company’s official rubber stamp(s)

*Companies are encouraged to submit a maximum of 6 names

*The list must be updated before the expiry date of the validity period or earlier whenever there are changes according to the standard format at Annex I.

 

Who should sign the list of authorized signatories?

An incorporated company An unincorporated company
Chief Executive Officer Sole Proprietor
Deputy Chief Executive Officer Partner of the firm

*The list must be submitted by both member and non-member applicants according to the standard format at Annex I.

After your registration has been approved by SICC, please submit the original list of authorized signatories with the impression of the applicant’s official rubber stamp(s) to SICC before making the first eCO application. Fax or photocopy is not acceptable.

Letter of Indemnity

Both letters of indemnity and undertaking are required from member and non-member applicants in a standard format; use Annex II for Letter of Indemnity and Annex III for Letter of Undertaking. Kindly print the letters on your company’s letterhead.

After your registration has been approved by SICC, please submit the original Letters of Indemnity and Undertaking to SICC before making the first eCO application. Fax or photocopies are not acceptable.

 

Who should sign the Letter of Indemnity?

An incorporated company An unincorporated company
Chief Executive Officer Sole Proprietor
Deputy Chief Executive Officer Partner of the firm
Any of the authorized signatories registered with SICC Any of the authorized signatories registered with SICC

 

Who should sign the Letter of Undertaking?

An incorporated company An unincorporated company
Managing Director Sole Proprietor
Chief Executive Officer Partner of the firm
Executive Chairman
Executive President
Any authorized person whose authority must be evidenced by an extract of the relevant board resolution certified by the Company Secretary
Letter of Undertaking

Both letters of indemnity and undertaking are required from member and non-member applicants in a standard format; use Annex II for Letter of Indemnity and Annex III for Letter of Undertaking. Kindly print the letters on your company’s letterhead.

After your registration has been approved by SICC, please submit the original Letters of Indemnity and Undertaking to SICC before making the first eCO application. Fax or photocopies are not acceptable.

 

Who should sign the Letter of Indemnity?

An incorporated company An unincorporated company
Chief Executive Officer Sole Proprietor
Deputy Chief Executive Officer Partner of the firm
Any of the authorized signatories registered with SICC Any of the authorized signatories registered with SICC

 

Who should sign the Letter of Undertaking?

An incorporated company An unincorporated company
Managing Director Sole Proprietor
Chief Executive Officer Partner of the firm
Executive Chairman
Executive President
Any authorized person whose authority must be evidenced by an extract of the relevant board resolution certified by the Company Secretary
Supporting documents required for different types of shipments

To avoid delays in processing applications for the issuance of Certificates of Origin, please scan the following required documents upon application:

For Locally Manufactured Goods

  1. Letter of Declaration by a Manufacturer (Annex IV) – to qualify for Singapore origin, a product must have at least 25% local content. The manufacturer must submit this letter on a yearly basis (if this can be provided yearly; otherwise, the manufacturer’s decision on a per application basis is acceptable) to confirm that the goods are locally manufactured and have complied with the origin criteria applicable to the products; and

2a. Manufacturer’s invoice (if the applicant is the manufacturer); or

2b. Exporter’s invoice (if the applicant is not the manufacturer) and his supplier’s invoice; and

  1. Yearly Declaration by exporter that each CO application is based on a valid transaction/shipment (Annex V)please submit the original declaration letter to SICC before submitting the first application electronically. Fax or photocopy is not acceptable.
  2. Any other documents necessary; these include export permit, factory licence or manufacturer’s registration with Singapore Customs, packing list, signed Bill of Lading/Airway Bill, manufacturing cost statement, etc.

SICC reserves the right, but has no obligation, to conduct physical inspection of the premises where goods under application are being manufactured or processed. Please submit your application before shipping the goods.

Please submit the originals of supporting documents where applicable. If they are not available, photocopies are acceptable provided they are clear, marked and signed “Certified True Copy” by an authorized signatory and stamped with the company’s official rubber stamp.

SICC also reserves the right to require applicants to produce the originals of supporting documents for its sighting, verification or retention. The originals may be returned with the endorsed certificates/documents and copies may be taken and retained by SICC.

 

Re-export Goods

  1. Certificate of Origin from the Supplier’s country (where applicable, the date of issue should not be more than 24 months); or, if this is not available,
  2. Foreign supplier’s invoice (where applicable, the date of issue should not be more than 24 months); and
  3. A copy of signed Bill of Lading/Airway Bill from the supplier’s country; or failing which any other documents that may verify the origin of the goods; and
  4. Exporter’s invoice; and
  5. Yearly Declaration by exporter that each CO application is based on a valid transaction/shipment (Annex V)please submit the original declaration letter to SICC before submitting the first application electronically. Fax or photocopy is not acceptable.
  6. Any other documents necessary; these include export permit, import permit, local supplier’s invoice, packing list, outgoing signed Bill of Lading/Airway Bill, etc.

SICC reserves the right, but has no obligation, to conduct physical inspection of the goods under application and to verify the particulars provided by the applicants. Please submit your application before shipping the goods.

Before submitting the foreign supporting documents to SICC, the applicant (if he is not the direct importer of the goods) must get the local importer of the goods to mark and sign “Certified True Copy” and stamp the foreign supporting documents with his company’s official rubber stamp.

Please submit the originals of supporting documents where applicable. If they are not available, photocopies are acceptable provided they are clear, marked and signed “Certified True Copy” by an authorized signatory of the CO applicant and stamped with the company’s official rubber stamp.

SICC also reserves the right to require applicants to produce the originals of supporting documents for its sighting, verification or retention. The originals may be returned with the endorsed certificates/documents and copies may be taken and retained by SICC.

 

Direct Shipment from a Second Country to a Third Country

  1. Letter of Credit from the Importer to the Singapore Exporter (required for L/C transactions); and
  2. Exporter’s invoice; and
  3. A copy of signed Bill of Lading/Airway Bill from the supplier’s country; and
  4. Certificate of Origin from the supplier’s country or foreign supplier’s invoice if the foreign CO is not available; and
  5. Yearly Declaration by Exporter that each CO application is based on a valid transaction/shipment (Annex V)please submit the original declaration letter to SICC before submitting the first application electronically. Fax and photocopy is not acceptable.
  6. Any other documents necessary such as packing list, etc.

Please submit the originals of supporting documents where applicable. If they are not available, photocopies are acceptable provided they are clear, marked and signed “Certified True Copy” by an authorized signatory of the CO applicant and stamped with the company’s official rubber stamp.

SICC also reserves the right to require applicants to produce the originals of supporting documents for its sighting, verification or retention. The originals may be returned with the endorsed certificates/documents and copies may be taken and retained by SICC.